Project Portfolio Management Specialist

Tasks

AIXIAL is an international medium-sized Contract Research Organization (CRO), a member of the ALTEN Group, providing complex services in clinical trials (phase I-IV) and non-interventional studies.

We are currently looking for a Project Portfolio Management Specialist in Ludwigshafen am Rhein.

As a Project Portfolio Management Specialist, you will: 

• Support roll out of existing solution : Onboard Project Portfolio Managers and Project Managers of affiliates to process & tool , organizing and conduct trainings , provide guidance, clarify questions
• Execute/Coordinate Change Requests & Issue Resolution : Maintain and enhance tool ( Smartsheet) by implementing new Dashboards and modules defined in roadmap, coordinate technical governance , cover minor change requests hands on in system, coordinate major change requests that will be done by Smartsheet consultants
• Actively contribute to the development of concepts, processes, reports, metrics for cross-team Portfolio and Project Management (PPM) established in Smartsheet
• Be the Smartsheet subject matter expert (SME) on Smartsheet product capabilities, Develop statements of problems and requirements, design solution within existing Smartsheet Project Management model
• Enhance processes and best practices to ensure stakeholders are realizing the greatest possible value from WEC PPM standards established in Smartsheet
• Lead engagements with affiliate stakeholders to understand their challenges and develop solutions using Smartsheet
• Support PPM operational activities and structural changes in Smartsheet for creation and maintenance of templates for project and portfolio management.
• Assist in building efficient and sustainable processes around training, change management and communication
• Identify detailed Requirements gathering, so we understand the Scale and Complexity of needs.
• Identify root cause of problems and potentials for improvement
• Support the preparation / execution of workshops and training
• Facilitating learning opportunities for stakeholders in the region to help them learn Smartsheet for project
  portfolio management

Requirements

• At least 2+ years of experience with Bachelor’s degree in MIS, Business Management Consulting, CIS, CS or equivalent combination of relevant work experience and education
• Proactive , dynamic , excellent at follow-up, and a motivated team-player who can produce within defined timelines
• Detail-oriented, and highly organized self-learner & self-initiator
• Excellent written and communication skills
• Analytical mindset
• Good understanding on project management fundamentals , preferable familiar with project portfolio management concepts
• Experience in Smartsheet, ideally as a Smartsheet Developer that has built custom reports, sheets, formulas, dashboards, workflows
• Fluent in English & German