Belgique 12.07.2022

Clinical Trial Assistant


AIXIAL is an International Contract Research Organization (CRO), a member of the ALTEN Group, providing complex services in clinical trials (phase I-IV) and non-interventional studies. Our offices are located in France, Belgium, Switzerland, Germany, Denmark and Czech Republic.

Aixial is hiring a Clinical Trial Assistant in St-Lambrechts-Woluwe, Brussels Region.

The role in a few words:

The Clinical Trial Assistant will be delivering support to the Early Stage Development Europe Operational team. He/she will be providing operational support and project support (responsible for in-house activities as well as for compliance with processes required to initiate, maintain, support and close out the early stage clinical trials managed by the department) and will carry out tasks for the support of clinical grants.

For this hybrid role, your responsibility will include but are not limited to:

ESDS assistant tasks:

  • Assemble and provide support for timely Clinical Trial Submissions and availability of Essential Documents for clinical trials.
  • Create Essential Documents Repository.
  • Assemble and track availability of all essential documentation required for study conduct.
  • Provide professional presentation of study materials for investigator/vendor or country operations meetings
  • Liaise with sites and in house departments to ensure appropriate regulatory follow-up
  • Organization and documentation (minutes) of project team meetings where need be
  • Operational and project support activities, including, but not limited to:
  • Update, maintain and monitor CTMS to allow accurate project management, regulatory reporting and clinical grants payments
  • Follow-up/check final accountability of IMP and return or destruction as appropriate
  • Possibility for SME roles: CTMS, TMF steward, SIP, CLMS, Safety reporting tracking

Support of clinical grants tasks:

  • Review study budgets/clinical trial agreements for consistency with study protocol
  • Updating of clinical and study planning databases
  • Review study budgets/clinical trial agreements for consistency with study protocol * ABC (anti-bribery + corruption checks) on all HCP (fact finding, workflows, tracking, renewals) + troubleshooting with compliance, technical services etc.
  • Clinical trial payments and payment tracking
  • Compliance checks
  • disclosure agreements: Generate and track Trial master file reconciliation of clinical grants/compliance documents
  • Maintenance of trackers
  • GMS (grants management system): enter and track payments, run reports execute payments in COMET (SAP), purchase orders as needed




  • Bachelor degree (e.g. medical assistant, or paramedical education) or relevant work experience in clinical research field
  • Advanced computer skills: e.g. professional using of MS Office programs for daily business : Excel. Candidate must be able to build quick basic understanding of SAP COMET, Grants Management System and eTMF (VAULT)
  • Advanced communication skills (written and verbal) in local languages and English
  • Understanding and knowledge of study protocols and study working documents, lab manuals, etc
  • Good understanding of the clinical research processes
  • Understanding of the ICH/GCP (international good clinical practice guidelines and harmonization) and local clinical trial regulations
  • Fluent in English and Dutch or French.


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